It’s as important as ever to thank someone for a job interview. However, technology and how different people prefer to use it has muddled the waters a bit and has perhaps made the ideal of handwritten thank you notes seem outdated. People still write and receive handwritten thank you notes, but email thank you notes have become more and more prevalent. It’s a matter of personal preference and timing (ie. how quickly you want to follow up after the interview).
Thank You Notes
Here are some recommended thank you protocols:
Consider the note’s purpose. The thank you note should follow a simple structure and articulate several messages concisely; it should thank the interviewer for their time, iterate your interest in the job and (very briefly) summarize how your skills and experience are a good fit for the position.
While this isn’t a time to “re-interview” for the job, writing and sending a thank you note is an opportunity to distinguish yourself as a candidate.
Write a first draft and give it to a friend or your recruiter to review. It’s helpful to have another set of eyes review the note for grammar, punctuation and possible mistakes.
Make sure you know to whom and where to send it. Everyone you interviewed with should be thanked; however, it is important that each note be individualized, not duplicated. Collect business cards of the people you meet with so you’ll have the correct spelling of their names and titles. In lieu of this, you can always call the office’s main number, explain why you’re calling and ask them to provide the information.
This is a single purpose communication, the purpose being to thank the interviewer and show your interest in the position.
Don’t delay. Thank you notes should be sent within a day or two of the interview.